Before you ask, no, knowing the importance of spelling and grammar isn’t just essential for content writers or social media marketers. In a time when most office communication is through emails, messenger, or skype, being able to construct proper sentences is a must. Aside from this, here are the other reasons why good grammar is essential for work.
Good Grammar Means a Good First Impression.
Nothing ruins your prospective employer’s impression of you than a poorly written resume. No matter how qualified you are, if they can’t understand your resume at a glance, they won’t read it. It also tells them you’re not serious with your application if you can’t even be bothered to check your resume for grammatical errors.
That is why using the correct grammar is necessary to create the perfect resume. Ensure you check your resume for spelling or grammatical errors before sending it to your potential employer.
Helps Avoid Confusion.
To you, the misspelling or mispronunciation you’ve made when sending a message doesn’t seem like a big deal. But these grammatical errors can distort the meaning of your message, which can cause confusion and misunderstanding.
On the flip side, having good grammar ensures you’re able to deliver your message clearly and concisely to the person you’re speaking to. With it, they won’t need to waste time and energy deciphering what you mean in your message or asking you for a follow-up for clarification.
Improves Your Company’s Brand Image.
Another reason why good grammar is essential for your work is because it helps make your company’s brand more competitive. Part of a successful online marketing campaign is readable and mistake-free ads. Customers aren’t dumb; they won’t pay attention to ads riddled with grammatical and spelling errors.
Knowing the importance of using correct grammar in business communication makes you seem more authoritative to your customers. It shows you’re someone credible and trustworthy to your customers. This makes it easier for them to trust your brand, giving you an edge over your competitors.
Good Grammar Can Help in Your Career.
Inside the office, familiarity with the importance of using correct grammar in business communication can help improve your chances of nabbing a promotion. Being able to articulate your points well tells your boss you’re competent and professional in their conduct, which improves your chances of landing a promotion.
Increase in Employee Productivity.
Nobody likes receiving vague instructions for their tasks. Aside from making you waste time trying to understand them, the process of asking for clarification is a tedious one. Who knows how long you’ll wait for a reply from your boss or co-worker so you can start doing your tasks?
However, this trouble could be avoided if you and your co-workers pay attention to your spelling and grammar. Producing clear instructions reduces wasted time waiting for clarifications, allowing you to be more productive at work instead.
Reduces the Risk of Surprise Lawsuits.
Lawsuits have been filed over poor grammar, not because of misspellings, but because of the miscommunication it brings. In casual conversation, having good grammar may not be so crucial. But in a professional environment, such as business deals, it does.
Before sending your email or message, try to read it aloud first to see if you’ve made some grammatical mistakes. Doing this allows you to spot your mistakes better and make your message straight to the point.
Having the Right Word, Written the Right Way is Essential in The Workplace.
Honing your grammatical skills is not easy, even with the help of apps like Grammarly. However, as one can see from the various reasons why good grammar is essential at work, the pros heavily outweigh the cons. I hope this helps you be more mindful of how you construct your emails and converse with others in the future.