Marketing Manager

Job Role: Marketing Manager

Status: Remote | Full-Time (40 hours/week)
Schedule: Monday to Friday 10:00 AM – 7:00 PM AEDT
     8:00 AM – 5:00 PM MNL

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

Role Objective:

We are Seeking an experienced and versatile Marketing Manager with at least 5 years of client-facing experience. The ideal candidate will lead digital marketing efforts, including social media management, email marketing, content creation, and light design using Canva. This role requires a broad marketing skill set, including proficiency across key platforms such as Meta, LinkedIn, and HubSpot, and the ability to effectively manage client relationships and expectations. Working remotely, the Marketing Manager will play a key role in driving client campaigns, adapting to varied workloads, and delivering measurable marketing outcomes.

Job Responsibilities

• Act as the primary point of contact for Australian clients, managing expectations, conducting regular client meetings, and providing strategic marketing guidance.
• Develop and manage content calendars one month in advance, oversee the creation of engaging content for social media platforms (Meta, LinkedIn), and manage email marketing campaigns using HubSpot.
• Execute and manage daily/weekly social media posts depending on client needs, including real-time updates for conferences and events, and general marketing for recruitment or consulting clients.
• Prepare monthly or post-event reports using Google Slides, Sheets, or Excel, providing clear insights and KPIs for clients.
• Use tools like Airtable and ClickUp for daily task management, ensuring projects stay on track and are delivered on time.
• Provide light graphic design assistance using Canva, creating visually appealing content for posts, newsletters, or marketing materials.
• Attend daily team meetings at the start of each shift to align tasks and priorities.
• Handle varied workloads across clients, adjusting deliverables based on the specific needs of different industries

Job Qualifications

• Minimum of 5 years in a client-facing marketing role, with a focus on digital marketing, social media, and email marketing.
• Proficiency in Meta (Facebook, Instagram), LinkedIn, HubSpot, Canva, and tools like Airtable and ClickUp. Experience managing multiple clients and delivering effective marketing strategies.
• Strong verbal and written communication skills, able to engage and present reports or strategies to clients effectively.
• Excellent organizational and time management skills to handle multiple clients and marketing projects simultaneously.
• Ability to adjust to changing client demands and workloads, with a problem-solving mindset to deliver results.
• Comfortable with reporting tools (Google Slides, Sheets, Excel) and capable of providing light design support via Canva.

Job Role: Marketing Manager

Status: Remote | Full-Time (40 hours/week)
Schedule: Monday to Friday 10:00 AM – 7:00 PM AEDT
     8:00 AM – 5:00 PM MNL

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

Role Objective:

We are Seeking an experienced and versatile Marketing Manager with at least 5 years of client-facing experience. The ideal candidate will lead digital marketing efforts, including social media management, email marketing, content creation, and light design using Canva. This role requires a broad marketing skill set, including proficiency across key platforms such as Meta, LinkedIn, and HubSpot, and the ability to effectively manage client relationships and expectations. Working remotely, the Marketing Manager will play a key role in driving client campaigns, adapting to varied workloads, and delivering measurable marketing outcomes.

Job Responsibilities

• Act as the primary point of contact for Australian clients, managing expectations, conducting regular client meetings, and providing strategic marketing guidance.
• Develop and manage content calendars one month in advance, oversee the creation of engaging content for social media platforms (Meta, LinkedIn), and manage email marketing campaigns using HubSpot.
• Execute and manage daily/weekly social media posts depending on client needs, including real-time updates for conferences and events, and general marketing for recruitment or consulting clients.
• Prepare monthly or post-event reports using Google Slides, Sheets, or Excel, providing clear insights and KPIs for clients.
• Use tools like Airtable and ClickUp for daily task management, ensuring projects stay on track and are delivered on time.
• Provide light graphic design assistance using Canva, creating visually appealing content for posts, newsletters, or marketing materials.
• Attend daily team meetings at the start of each shift to align tasks and priorities.
• Handle varied workloads across clients, adjusting deliverables based on the specific needs of different industries

Job Qualifications

• Minimum of 5 years in a client-facing marketing role, with a focus on digital marketing, social media, and email marketing.
• Proficiency in Meta (Facebook, Instagram), LinkedIn, HubSpot, Canva, and tools like Airtable and ClickUp. Experience managing multiple clients and delivering effective marketing strategies.
• Strong verbal and written communication skills, able to engage and present reports or strategies to clients effectively.
• Excellent organizational and time management skills to handle multiple clients and marketing projects simultaneously.
• Ability to adjust to changing client demands and workloads, with a problem-solving mindset to deliver results.
• Comfortable with reporting tools (Google Slides, Sheets, Excel) and capable of providing light design support via Canva.

  View Job

Paralegal

Status: Full-Time 40 hours/week
Work Hours: Monday to Friday 9:00AM - 6:00PM AEDT (6:00AM - 3:00PM Manila Time)

Responsibilities:

• Draft letters, precedents, and contracts, ensuring accuracy and compliance.
• Follow up on pending contracts, maintaining effective communication with involved parties.
• Collaborate closely with brokers, real estate agents, and solicitors to manage contract-related matters.
• Review letters and documents to ensure accuracy and clarity.
• Efficiently manage email communications to maintain timely correspondence.
• Provide administrative support to solicitors, assisting with various tasks as needed.

Requirements:

• Prior experience in the Australian legal field is essential; no specific certifications are required.
• Professionalism and a strong understanding of legal practices and protocols.
• Proficiency in Australian English and the ability to comprehend legal jargon specific to Australia.
• A fast learner who can adapt quickly to changing requirements and tasks.
• Exceptional attention to detail to ensure precision in legal documents and tasks.
• Initiative-driven mindset, capable of identifying and addressing tasks beyond the immediate scope.
• Demonstrated capacity to go above and beyond, contributing to the team's overall success.

Status: Full-Time 40 hours/week
Work Hours: Monday to Friday 9:00AM - 6:00PM AEDT (6:00AM - 3:00PM Manila Time)

Responsibilities:

• Draft letters, precedents, and contracts, ensuring accuracy and compliance.
• Follow up on pending contracts, maintaining effective communication with involved parties.
• Collaborate closely with brokers, real estate agents, and solicitors to manage contract-related matters.
• Review letters and documents to ensure accuracy and clarity.
• Efficiently manage email communications to maintain timely correspondence.
• Provide administrative support to solicitors, assisting with various tasks as needed.

Requirements:

• Prior experience in the Australian legal field is essential; no specific certifications are required.
• Professionalism and a strong understanding of legal practices and protocols.
• Proficiency in Australian English and the ability to comprehend legal jargon specific to Australia.
• A fast learner who can adapt quickly to changing requirements and tasks.
• Exceptional attention to detail to ensure precision in legal documents and tasks.
• Initiative-driven mindset, capable of identifying and addressing tasks beyond the immediate scope.
• Demonstrated capacity to go above and beyond, contributing to the team's overall success.

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience).**

*Terms and conditions apply.

View Job

Sales and Admin Assistant

JO 15123 | Sales and Admin Assistant

Status: Full-Time (40 hours/week)

Schedule: 6:00 AM to 3:00 PM Philippine Standard Time | 9:00 AM to 6:00 PM AEST (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.

• Competitive and negotiable compensation (depending on skill level & experience)

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Responsibilities:

• Administrative Tasks:

  • Update and maintain our company website.
  • Research and identify potential partnerships.
  • Conduct blog and media outreach to increase brand visibility.
  • Process invoice payments and manage financial records.
  • Coordinate travel arrangements for team members.

• Sales Support:

  • Respond to customer inquiries and follow up on leads.
  • Conduct research to identify potential target markets and generate leads.
  • Build and maintain customer lists.

• Marketing Support:

  • Utilize tools like Canva to create marketing materials (e.g., graphics, social media posts).
  • Assist with website updates and content management.
  • Support social media marketing efforts and manage online advertising campaigns.

Qualifications:

• Strong proficiency in HubSpot, Gmail, Google Calendar, Canva, and Xero.
• Experience with website editing platforms like Wix or Squarespace is a plus.
• Familiarity with Facebook and Google advertising is beneficial.
• Excellent written and verbal communication skills.
• Ability to work independently and meet deadlines.
• Strong attention to detail and organizational skills.
•  

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations. View Job

PHP Developer

Role: PHP Developer with VueJS 
Work Type: Full Time
Schedule: 8 AM to 5 PM AEST / 6 AM to 4 PM MLA

PHP Developer Responsibilities:

• Participate in back-end development activities
• Writing back-end code and building efficient PHP modules.
• Developing back-end portals with an optimized database.
• Integrating data storage solutions.
• Troubleshooting application and code issues.
• Analysing website and application requirements.
• Finalizing back-end features and testing web applications.
• Updating and altering application features to enhance performance.
• Collaborate with UI designers, Software Testers, Product Owner, other Software Developers
• Code to in house standards including unit test code coverage and use of mocking.

PHP Developer Requirements:

• 1+ years of experience with VueJS
• 3+ years of experience in PHP development including class level design
• Expertise in the PHP framework of Laravel or Symfony
• Experience with AngularJS
• Expertise in implementing SOAs using REST or JSON
• Experience using Linux Server
• High attention to detail
• Above average ability in mapping out high and low-level thought details
• Above average ability in solving issues
• High focus on delivery to customers
• High passion on software technologies
• Good oral and written English skills
• Experience with HTML5/CSS
• Experience within code documentation to API tools such as php Documentor or apigen.
• Usability testing experience
• Cloud development experience
• Agile/lean development experience
• Knowledge of coding practices for creating

View Job

Social Media and Content Specialist

Job Role: Social Media and Content Specialist

 

Status: Remote | Part-Time (20 hours/week)
Schedule: Monday to Friday 10:00 AM – 2:00 PM - NZ time | 6:00 AM – 10:00 AM

Role Objective:

The social media and Content Specialist is responsible for creating visually appealing and engaging content across various platforms. This role focuses on preparing posts, reels, and newsletters using tools like Canva, Klaviyo, and potentially Lightroom and Illustrator. The specialist will manage content creation, posting, scheduling, and strategy development, with a focus on enhancing brand presence across social media platforms. Additionally, the role includes handling basic updates on WordPress and Shopify, ensuring that all content aligns with brand guidelines and is optimized for the target audience.

Job Responsibilities:
 

• Design and produce engaging visual content (images, graphics, and videos) using Canva, Lightroom, and Illustrator for social media posts, reels, and newsletters.
• Develop a social media strategy focused on increasing brand visibility, engagement, and audience growth across platforms such as Instagram and Facebook.
• Schedule and post content at optimal times for New Zealand (NZ) time zones to maximize audience engagement.
• Collaborate with the client to review photoshoot materials and receive brand briefings, while discussing content strategies and reviewing the progress of ongoing projects to create diverse and compelling content.
• Design, draft, and schedule weekly newsletters using Klaviyo, ensuring alignment with ongoing promotions, branding initiatives, and the client's content ideas.
• Monitor performance of email campaigns and adjust strategies for better results.
• Manage the posting schedule across social media platforms, ensuring content is posted at optimal times for maximum visibility.
• Conduct basic updates on WordPress and Shopify, including text changes and content uploads as required.
• Ensure that all content is consistent with the client’s brand guidelines and effectively communicates key messaging.
• Track and analyze the performance of social media posts and email campaigns, providing insights to improve future content.
• Adjust strategies based on analytics and feedback to ensure continuous improvement and alignment with brand goals.

Qualifications:
 

• Proven experience with Canva and Klaviyo for content creation and email marketing.
• Familiarity with Lightroom and Illustrator is preferred, especially for creating high-quality images and graphics.
• Basic knowledge of WordPress and Shopify to make simple updates, including text changes and content uploads.
• Experience in managing and posting content across social media platforms like Instagram and Facebook, with an understanding of platform algorithms and engagement tactics.
• Strong design skills with the ability to produce visually appealing and cohesive content that aligns with brand aesthetics.
• Ability to develop and implement social media strategies that increase engagement and grow followers.
• Excellent communication skills and the ability to collaborate closely with clients to meet their needs.
• Analytical mindset with experience in tracking content performance and making data-driven adjustments to strategies.
• Ability to work independently, meet deadlines, and manage time effectively in a part-time role

View Job

Digital Marketing & Content Specialist

Job Role: Digital Marketing & Content Specialist

Status: Remote | Full-Time (40 hours/week)
Schedule: 8:00 AM – 12:00 PM Australia Time / 06:00 AM – 10:00 AM Manila Time (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

Role Objective:

We are seeking a skilled Digital Marketing & Content Specialist to enhance Client’s online presence and engage target audiences through effective digital marketing strategies and high-quality content creation. This role combines digital marketing, SEO management, social media strategy, and content creation to promote our innovative cybersecurity solutions, with a focus on vendor and supply chain risk management. The ideal candidate will have a strong grasp of SEO, content writing, digital advertising, email marketing, and social media, alongside a passion for cybersecurity.

Job Description:

1. SEO Management:
   • Conduct keyword research and implement on-page and off-page SEO strategies to improve search engine visibility.
   • Optimize website content and structure to enhance rankings, drive organic traffic, and improve conversions.
   • Monitor SEO performance using tools like Google Analytics, SEMrush, and Ahrefs, and report on improvements.
2. Content Creation:
   • Write and manage blog posts, articles, case studies, e-books, and whitepapers that highlight cybersecurity trends and Client’s solutions.
   • Develop and maintain a content calendar that aligns with marketing goals.
   • Create multimedia content such as graphics and videos for social media, adhering to SEO best practices and brand guidelines.
3. Social Media Management:
   • Develop and implement a social media strategy across platforms like LinkedIn, Twitter, Facebook, and Instagram.
   • Create, schedule, and manage posts, responding to comments and inquiries to foster engagement and maintain brand voice.
   • Monitor social media channels and performance metrics to optimize engagement and reach.
4. Email Marketing:
   • Design and execute email marketing campaigns, manage subscriber lists, and optimize campaigns based on engagement analytics.
   • Ensure that all email communications align with branding and business goals, while improving open and click-through rates.
5. Digital Advertising:
   • Manage and optimize PPC and display advertising campaigns on platforms like Google Ads and Facebook Ads.
   • Use retargeting strategies to improve ROI, ensuring adherence to branding and messaging guidelines.
6. Market Research & Reputation Management:
   • Analyze competitor activity and market trends to inform marketing strategies.
   • Monitor online reviews and manage the company’s online reputation, promoting positive customer testimonials and addressing any concerns or feedback.
7. Collaboration & Strategy Development:
   • Work closely with the marketing team to align content creation with broader marketing strategies.
   • Continuously assess the performance of marketing efforts and provide insights to improve future campaigns.

Job Qualifications:

• In-depth knowledge of SEO strategies and tools such as Google Analytics, SEMrush, and Ahrefs. Understanding of search engine algorithms and ranking factors.
• Strong writing and editing skills with experience in creating blogs, case studies, whitepapers, and other forms of content. Basic graphic design skills or proficiency in tools like Canva or Adobe Creative Suite.
• Hands-on experience in managing social media campaigns and tools like Hootsuite or Buffer, with a proven track record of growing engagement and brand awareness.
• Experience in developing and managing email campaigns using platforms like Mailchimp or HubSpot, with an ability to analyze and optimize performance.
• Knowledge of PPC and display advertising on platforms such as Google Ads and Facebook Ads, including retargeting strategies.
• Strong ability to measure and evaluate the effectiveness of marketing campaigns using tools like Google Analytics and social media insights.
• Excellent organizational skills to handle multiple projects, manage deadlines, and work both independently and collaboratively.
• Familiarity with cybersecurity concepts, particularly related to vendor risk management and supply chain security, is preferred.
• Experience managing online reviews and platforms like Trustpilot or Google My Business, with a focus on maintaining a positive online presence.

 

View Job

Contract Administrator - Australian End to End Conveyancing

15005 | Contract Administrator (Conveyancing)

Schedule: Monday to Friday (Full-Time)
AUS 8:00 AM to 5:00 PM AUS AEST
PH 6:00 AM to 3:00 PM

About the Company
We are a leading Australian Law Firm in a niche property area.

JOB SUMMARY:

The ideal candidate will have experience in a property law firm and demonstrate excellent attention to detail, with a strong ability to understand and navigate complex concepts. Success in this role requires reliability, a commitment to high-quality work, and proficiency in handling PDFs, Google Spreadsheets, and data entry. Mastery of PEXA is essential, including the ability to prepare adjustments, balance workspaces, upload notifications, problem-solve, and facilitate settlements.

A successful candidate will be fully dedicated and consistently available during scheduled working hours, emphasizing the importance of attendance. Additionally, the candidate should be willing to commit to a long-term contract and remain focused on achieving performance goals.

RESPONSIBILITIES

• CRM MANAGEMENT
• File Management
• Data Entry
• Record-Keeping
• Upload and Download Documents

EMAIL MANAGEMENT (Outlook)
               Monitor Emails
               Download Attachments (mostly contracts)
               Email Documents

DOCUMENT MANAGEMENT
               Review Document (Contacts)
               Visual Content Integration, this includes the insertion of information in the contract

CALENDAR MANAGEMENT
               Monitor Calendars for project timelines

GOOGLE SHEET MANAGEMENT
Post-Contract Activities
Reporting

COMMUNICATION MANAGEMENT
MS Team, be available at all times in case the directors need to connect to the staff (no calls to clients, only internal stakeholders)

QUALIFICATIONS

• Experience in an Australian Law or Property law firm.
• Experience in Conveyancing.
• Expert in PEXA workspace (from preparing adjustments, being able to balance a workspace, uploading notifications, problem solve and facilitate settlement).
• Excellent attention to detail with a strong ability to grasp complex concepts.
• Reliability and a commitment to delivering high-quality work.
• Proficient in handling PDFs and Google Spreadsheets.
• Expertise in data entry and the ability to work efficiently.
• Full dedication and availability during scheduled working hours. Attendance is crucial to the business.
• Willingness to commit to a long-term contract with a focus on achieving performance goals.

TOOLS

• Adobe Reader & PDF Editor- Efficient for reviewing and editing contracts.
• Google Suite (proficient in Sheets required)- Utilized for comprehensive reporting purposes.
• MS Teams- Facilitates effective communication management.
• CRM (experience with LEAP is advantageous) - Primary tool for storing client information and crucial documents.
• Snippet/Screenshot Tools- Essential for capturing snapshots when documentation needs to be noted in LEAP or other documents.
• PEXA Workspace

COMPUTER SET-UP

• 16GB RAM is desirable to run the CRM (Leap)
• Reliable internet source, back-up internet
• Power is consistent in the area of the staff on the time of work schedules.
• Windows-Only (Mac is not compatible with the CRM)

 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience).**

*Terms and conditions apply.

View Job

Customer Service/Marketing Support

JO 15111 | Customer Service/Marketing Support

Status: Full-Time (40 hours/week)

Schedule: 6:00 AM to 3:00 PM Philippine Standard Time | 9:00 AM to 6:00 PM AEST (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.

• Competitive and negotiable compensation (depending on skill level & experience)

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Responsibilities:

• Customer Service:
  • Respond to customer inquiries and provide excellent support via email and social media.
  • Process orders, manage order status, and handle customer requests for customizations.
  • Prepare quotes for bulk and corporate orders.
• Administration:
  • Handle general administrative tasks as needed, such as data entry and filing.
  • Assist with ad-hoc projects and tasks.
• Marketing Support:
  • Assist with email marketing campaigns using Klaviyo.
  • Create engaging social media content.
  • Provide basic support for Shopify tasks, including product uploads and order amendments.
• Graphic Design:
  • Create basic to intermediate designs using Canva or similar tools.

Qualifications:

• Excellent written and verbal communication skills.
• Strong customer service orientation and a friendly demeanor.
• Basic to intermediate experience with Shopify, Canva, and Microsoft Office.
• Familiarity with email marketing tools (Klaviyo preferred).
• Ability to work independently and efficiently.
• Strong organizational and time management skills.

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations. View Job

Client Services Specialist

Schedule: 8 AM - 5 PM CST

Objective: Drive business efficiency and revenue through administrative support and exceptional
customer service.

● Technical Requirements:

• Must have access to backup power in case of outages so power and internet still work, even during a blackout.
• Must have backup internet in case the broadband connection fails. Prepaid internet modems can be purchased to buy data and secure a temporary connection when needed.
• Must pass an internet speed test (at least 5 mbps)

Job Duties include, but are not limited to:

Provide an impeccable client experience to all of Melissa Gomez’s personal clients as well as the licensed agents in her team.

● New Business / Production

• ○ Data entry of life insurance and annuity client applications completed via Docusign and submitted into our software system for official submission.
• ○ Collect data for entry directly from clients via live phone/zoom call to submit applications for them.
• ○ Call/Text clients to collect missing information to complete applications.

● Client Support
          ○ Manage communication with Melissa Gomez’s personal clients including, but not limited to:

• Welcome Email/Text
• Weekly calls/texts to provide case updates
• Call/text clients to obtain all outstanding requirements quickly
• Approval/Decline Email
• Ensure delivery of policy and collect signed Policy Delivery Receipt
• Updating policy information such as address, bank account, insurance amount, etc.

■ Requesting policies to be mailed to physical locations
■ Respond to any requests from clients or carriers urgently within 24-48
hours
● Tracking / Reporting

• Data entry of Melissa’s personal client information from applications into Google Form transmittal for record-keeping and tracking purposes.
• Transfer all transmittal entries from the transmittal spreadsheet into the master Production Log spreadsheet.

■ Manage Production Log spreadsheet daily, adding new updates/progress on
each pending client case. Actions take may include:

• Booking paramedical exams for the clients to provide blood & urine
• Retrieving medical records from client’s physicians
• Gathering necessary information from clients by sending them a Docusign form to complete.

■ Keep impeccable notes on each step taken towards resolving the case.

● Placement & Persistency: Commissions & Chargebacks
Placement is defined as the % of applications that get approved/paid compared to the amount
of applications submitted. Persistency is defined as the % of approved/paid policies that stay in
force over an extended amount of time (9 months or more).

         ○ Achieve OKR 70% Placement minimum every month (measured every other month)
  ■ For example, if we submit 100 applications in January, at least 70 of them must be approved and paid commissions by March 1.

         ○ Update Production Log spreadsheet with all applications that paid out on commission
            statements
■ Commission Reports are due by COB every Friday to display which policies
paid out that week

          ○ Update Chargeback Report spreadsheet with all applications that charged back on
commission statements
■ Take action to resolve the chargebacks with clients and agents until resolved

● Agent Support
Our agent’s Placement/Persistency is included in our total, so ensuring they are also getting
their submitted business approved/paid is critical.
          ○ Train agents on how to complete all of the responsibilities outlined above independently
on their own. (The agent’s do not have assistant’s helping them, so they have to do all of
the tasks above on their own and need to be trained on how to complete the tasks.)
■ Phone Calls and 1-1 Zoom Calls with agents to show and teach them how to
complete the tasks above for their own clients
■ Checking in with agents via text and email to gather updates to update
Production Log spreadsheet
■ Emailing agent’s suggestions and feedback / guidance for how to handle certain situations they’re facing with their client policies

Resources, Training, & Support Provided
Melissa Gomez is very hands-on with onboarding and ongoing mentorship to provide employees with support, guidance, and meaningful feedback so they can continuously improve and achieve goals.
● Monthly Strategy Zoom Meeting will occur on the 1st business day of the month to discuss goals for the month
● Reports will be reviewed together twice every week via Zoom to discuss what is going well and what needs improvement and provide suggestions
● Daily check-ins will occur via text (and/or brief call if necessary) to gauge progress and offer support/direction to assistant to aid in success
● Written & Video Standard Operating Procedures (SOPs) available for all main responsibilities
● Every insurance company we work with has training videos and brochures on their website teaching how to do everything required in the role from data entry, to locating additional documentation, to checking commission statements and beyond. These resources will need to be studied and learned outside of working hours.
● Open communication 24/7 with Melissa Gomez directly to ask questions and request guidance/clarity on any assigned task. Questions from employees are welcomed and appreciated!

Candidate Requirements:

1. Results-driven: The ideal candidate should be highly motivated to achieve goals and exceed expectations, with a relentless drive to overcome any obstacle to succeed.
2. Data-savvy: Must possess strong analytical skills and be able to interpret data to make informed decisions that drive results.
3. Customer-oriented: The candidate should be able to deliver exceptional customer service to clients and agents, providing a positive experience for them.
4. Attention to detail: The candidate should have a keen eye for detail and possess strong data entry and tracking skills, with a focus on accuracy to ensure business success.
5. Communication skills: Strong English language communication skills are essential, both written and verbal, with the ability to communicate professionally via phone call, text, and email with clients, agents, and carriers.
6. Organizational skills: The candidate should be highly organized and able to manage multiple tasks efficiently while maintaining a high level of productivity.
7. Proactive problem-solver: The ideal candidate should be able to identify and address bottlenecks and process issues, and provide recommendations for cost-saving and time-saving solutions.
8. Excel proficiency: While basic knowledge of Microsoft Excel is required, proficiency in creating and managing Pivot Tables and detailed, logic-based formulas is preferred.
9. Insurance industry experience: Experience in administrative roles within insurance companies and training others to complete processes and procedures is preferred, but not required.
10. Familiarity with DocuSign: Experience with DocuSign, an electronic signature software, is preferred. However, candidates with a willingness to learn are also encouraged to apply.
11. Go High Level CRM expert: Experience with the Go High Level CRM software is preferred, as the role involves managing client information and interactions within the platform.
12. Self-motivated: The candidate should be able to work independently, take ownership of their tasks and responsibilities, and manage their workload without needing constant direction or supervision.
13. Self-starter: Responsible for taking initiative, identifying opportunities for improvement, and driving projects forward independently. They are resourceful, adaptable, and able to thrive in a fast-paced environment
14. Critical thinker: analyzes complex problems and develops creative solutions based on thorough research and evidence
15. Strong decision-making skills: The ideal candidate should be able to make quick, effective decisions based on their knowledge, experience, and judgment, and be comfortable taking calculated risks when necessary.
16. Resourceful: The candidate should be able to utilize resources available to them such as training videos, contact directory, and SOPs to find solutions to problems and complete tasks, without requiring excessive guidance or support.
17. Action-oriented: The ideal candidate should have a bias towards action, with the ability to make decisions and take initiative to move projects forward.
18. Adaptable: The candidate should be able to adapt to changing circumstances and priorities, and be comfortable with uncertainty and ambiguity.
19. Comfortable with ambiguity: The candidate should be able to deal well with uncertainty and changing circumstances, and be able to adapt quickly to new information or priorities as they arise.
20. Fast-paced environment: The candidate should be able to thrive in a fast-paced work environment without getting overwhelmed, while still maintaining a high level of accuracy and attention to detail.
21. Time management: The candidate should be able to manage their time effectively by discerning how to prioritize tasks in order to meet important deadlines in a timely manner, while still maintaining high quality work.
22. Ability to teach others: The ideal candidate should have the ability to effectively teach team members how to perform their job responsibilities with efficiency, accuracy, and urgency.
23. Impeccable Follow-up skills: The ideal candidate should have exceptional follow-up skills and be persistent until tasks are completed, ensuring that nothing falls through the cracks. They should be able to effectively track progress and communicate updates to relevant parties, while also prioritizing and adjusting their approach as needed to meet deadlines and achieve goals View Job

Executive Assistant

Work Schedule: 9 AM - 6 PM CST
Employment type: Full-time

Responsibilities: 

• Meeting agenda preparation 

• Scheduling and coordination with 3rd parties

• Organizing documents in Google Drive 

• Following up on tasks and projects with various stakeholders 

• Gathering data from dashboards and reports 

• Tracking teammate special events and dates 

Qualifications:

• Time management and ability to meet deadlines
• Verbal and written communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Interpersonal skills
• Computer Savvy
• Knowledgeable in Google Drive and Sheets
• Has knowledge in using Chat GPT
• Has experience in Airtable
• Has experience in the same role for 1 to 3 years

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Accounting Manager

Schedule: 8 AM - 5 PM CST

Employment Type: Full-time

Responsibilities:

• Accounting 

  • Assisting with the preparation of the monthly close and all supporting workpapers (journal entries, account reconciliations, and financial reporting)

  • Review expense allocations and improve integrations between systems (Quickbooks / Bill.com / Expensify / Gusto)

  • Collect and maintain accurate costing data 

  AP & AR

  • Enter payables (vendor invoices & expense reports)

  • Ensure the successful execution of all payments-related activities

  • Be the key point person for internal and external vendors

  • Troubleshoot and resolve complex payment and vendor issues

  • Ensure timely, accurate completion of all billing and collections activities

  • Implement process improvement and task automation

  Strategic Initiatives

  • Assist the Sr Director of Finance with the preparation of the annual budget

  • Assist with projects including implementations, documentation and process improvement

  • Assist with annual financial audits and tax return preparation

  • Support Operations with purchase orders, shipments, invoicing, and receiving

  • Complete any other responsibilities that may be assigned by the Sr Director of Finance

What experience you need:

• • BA/BS degree in accounting (required); CPA is a plus 

  • Minimum 2-4 years of related experience

  • Experience with accounts payable, expense reporting, bank reconciliations and related journal entries

  • Organized, detail-oriented, and have strong written and verbal communication skills

  • Ability to manage multiple projects simultaneously

  • Strong desire to work in a challenging role that provides meaningful growth opportunities

  • A team player who can work cross‐functionally at all levels of the organization

  • Exceptional research skills and resourcefulness

  • Intermediate or higher level skill with Microsoft Office Products, Excel in particular

  • Experience using QuickBooks and/or Bill.com is a plus

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Constructor Engineer

Job Overview:

As a Constructor Engineer, you will play a pivotal role in overseeing the design, development, and construction of modular building systems. You will collaborate with architects, project managers, and other engineering teams to ensure that the modular structures are built to the highest standards of quality, safety, and efficiency. Your expertise in construction engineering will help drive innovation in the modular building process, allowing us to deliver top-notch, sustainable, and efficient solutions to our clients.

Key Responsibilities:

• Design and Planning: Collaborate with architects, designers, and the project management team to develop construction plans that meet both aesthetic and structural requirements.
• Construction Oversight: Manage and supervise the assembly and installation of modular structures, ensuring adherence to safety regulations, timelines, and quality standards.
• Technical Documentation: Create and maintain technical documentation, including blueprints, material specifications, and construction schedules.
• Problem Solving: Analyze and address construction challenges, providing efficient solutions to ensure seamless project progression.
• Quality Control: Conduct regular site inspections and quality control checks to ensure that all materials and construction techniques meet Qmodular's quality standards.
• Cost Management: Work with procurement teams to source materials, track costs, and ensure that projects stay within budget.
• Sustainability and Innovation: Incorporate sustainable building practices and innovative construction techniques into the modular design process.
• Team Collaboration: Lead and coordinate with construction crews, subcontractors, and project stakeholders to ensure successful project completion.

Qualifications:

• Experience: Minimum 1 - 3 years of experience in construction engineering, preferably in modular or prefabricated building systems. (residential or commercial buildings)
• Technical Skills: Proficiency in construction management software (e.g., AutoCAD, Revit, BIM), strong knowledge of building codes and standards. Mus have experience in imperial and metrical system
• Attention to Detail: Strong ability to analyze designs and construction plans for accuracy and adherence to standards.
• Problem-Solving Skills: Excellent analytical and problem-solving abilities to address construction challenges efficiently.
• Communication: Strong verbal and written communication skills to collaborate with diverse teams and stakeholders.
  
   

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Estimator

Employment Type: Full - time
Schedule: 2 PM - 10 PM PH time, Monday - Friday
 

As an Estimator, you will be responsible for preparing accurate cost estimates for modular construction projects. You will work closely with the design, engineering, and project management teams to ensure that all aspects of a project are thoroughly analyzed and cost. Your role will be critical in helping deliver competitive bids while maintaining profitability and ensuring the highest quality of work. Your expertise in cost analysis, procurement, and budgeting will help drive the financial success of our modular construction projects.

Key Responsibilities:

• Cost Estimation: Develop detailed and accurate cost estimates for materials, labor, and time requirements for modular construction projects.
• Project Analysis: Review project specifications, blueprints, and other documents to fully understand the scope and requirements of each project.
• Supplier and Subcontractor Coordination: Obtain and analyze quotes from suppliers, subcontractors, and vendors to ensure the best pricing and quality.
• Budget Development: Prepare project budgets and ensure that estimates align with overall project financial goals and constraints.
• Risk Assessment: Identify potential risks and unforeseen costs in the construction process and provide solutions to mitigate them.
• Value Engineering: Recommend cost-saving measures or alternative construction methods that maintain quality while reducing expenses.
• Bid Preparation: Prepare bid proposals, ensuring all documentation is accurate and complete for timely submission to clients.
• Market Research: Stay up-to-date with current industry trends, material costs, labor rates, and new technologies that may impact project estimates.
• Collaboration: Work closely with the design, procurement, and project management teams to ensure that all estimates are realistic and achievable.
• Post-Project Analysis: Review completed projects to compare actual costs to estimated costs, providing insight into areas for improvement.

Qualifications:

• Experience: Minimum 1-3 years of experience in cost estimation within the construction industry, preferably in modular or prefabricated building systems.
• Technical Skills: Proficiency in estimation software (e.g., Bluebeam, CostX, AutoCad or similar), as well as strong Microsoft Excel skills.
• Analytical Abilities: Strong numerical and analytical skills to accurately estimate project costs and identify potential savings.
• Attention to Detail: Excellent ability to review project plans and specifications with a focus on identifying cost-related issues.
• Communication Skills: Strong verbal and written communication skills for collaborating with internal teams, suppliers, and clients.
• Time Management: Ability to prioritize tasks and manage multiple projects within tight deadlines.
• Knowledge of Building Codes: Familiarity with local and international building codes and regulations.

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CRM/HubSpot Specialist

JO 15067 | CRM/HubSpot Specialist for AU Capital Investment Company

Job Type: Full-time (40 hours per week)
Working Hours: Monday to Friday 8:30 AM to 5:30 PM Australian Eastern Time (6:30AM to 3:30PM Philippine Time)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Responsibilities:

• Oversee and execute small projects related to HubSpot setup and integrations for a key client.
• Manage and maintain custom integrations using Zapier and bespoke solutions, including integration with Student Management Systems (RTOManager and Wisenet).
• Build, define, and run workflows, automations, and optimizations to improve platform efficiency.
• Serve as the primary contact for HubSpot-related issues, offering guidance and resolution support.
• Provide training and support for new and existing users on HubSpot best practices, authentication, authorizations, and troubleshooting.
• Build custom reports and dashboards to meet the business needs.
• Liaise with HubSpot support and external suppliers as needed to resolve ongoing issues.
• Support marketing and outbound campaigns, working closely with various teams to ensure HubSpot is being used to its full potential.

Qualifications:

• Highly proficient in HubSpot, including its tools, workflows, and automations.
• Experience with Zapier and managing integrations.
• Basic coding knowledge (e.g., HTML, JavaScript).
• Strong skills in Excel and experience managing data models within HubSpot.
• Experience working in agile environments.
• Excellent project management skills, with the ability to report on schedules and meet deadlines.
• Strong communication skills and ability to foster relationships with clients and stakeholders.

Nice-to-Have:

• Familiarity with RTOManager and Wisenet.
• Experience in platform security management and data governance within HubSpot.
• Previous experience supporting marketing campaigns and outbound strategies.

What Success Looks Like:

• You are in full control of your HubSpot projects, with a clear understanding of all facts and figures.
• You feel confident and supported in your role by the internal and external stakeholders.
• Client stakeholders trust you as the "custodian of HubSpot", relying on you for guidance and problem resolution.

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations. View Job

Executive Assistant (With Xero Experience)

 JO 15100 | Executive Assistant (With Xero Experience)
Status: Full-time (40 hours/week)
Work Hours: 9:00AM - 6:00PM AU Eastern time

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance
• 15 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience) 

*Terms and conditions apply*

About The Client:

This is for an Australian-based company that operates multiple business entities. Our client is looking for a dedicated Executive Assistant who is skilled at handling multiple administrative tasks while having a good understanding of Xero, an accounting software. The role involves working closely with senior executives and occasionally coordinating with the accountant on financial processes.

Who You'll Be Working With:
You will be directly supporting a senior executive managing multiple companies and handling a wide range of activities. The ideal candidate will be self-motivated, highly organized, and comfortable with multitasking in a dynamic environment.

Duties Include:

• Manage and maintain the executive’s calendar, including scheduling meetings and appointments.
• Handle email correspondence, prioritizing urgent messages, and responding on behalf of the executive when necessary.
• Coordinate travel arrangements, including booking flights and accommodations.
• Prepare documents, reports, and presentations for meetings and projects.
• Provide administrative support, including maintaining records and managing digital filing systems.
• Assist with minor bookkeeping tasks, such as invoice preparation, data entry, and basic transactions in Xero.
• Act as the point of contact for non-urgent matters and route them appropriately.

Qualifications:

• More than three years of experience as an Executive Assistant or Virtual Assistant in a fast-paced environment.
• Experience working with Xero accounting software
• Prior experience supporting senior management or business owners is preferred.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Familiarity with financial processes in Xero software is a plus.
• Ability to work independently and take initiative.

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Bookkeeper VA

JO 15101 | Bookkeeper VA
Status: Full-time (40 hours/week)
Work Hours: 9:00AM - 6:00PM AU Eastern time
 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance
• 15 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience) 

*Terms and conditions apply*

About The Client:

This is for an Australian-based company that operates multiple business entities. Our client is looking for a dedicated Executive Assistant who is skilled at handling multiple administrative tasks while having a good understanding of Xero, an accounting software. The role involves working closely with senior executives and occasionally coordinating with the accountant on financial processes.

Who You'll Be Working With:

You will be supporting a senior executive and working alongside the company’s accountant. The successful candidate will be expected to assist in financial tasks while maintaining an organized system of records across various business entities.
 

Primary Duties:

• Perform day-to-day bookkeeping tasks such as reconciliation, invoicing, and payment processing using Xero.
• Prepare financial reports and assist with budget tracking.
• Collaborate with the company’s accountant to ensure accurate financial data management.
• Process invoices, record expenses, and manage accounts payable/receivable.
• Support the integration of financial data across multiple business entities.
• Assist with tax filing preparations and payroll coordination as needed.

Qualifications:

• More than five years of experience in bookkeeping and accounting
• Proficiency in using Xero
• Proven experience handling accounts for multiple entities or businesses.
• Familiarity with tax filings and payroll processes is a plus.
• Strong attention to detail and accuracy in financial reporting.
• Ability to multitask and manage various financial operations across different companies.

  View Job

Travel Specialist

 JO15105 | Travel Specialist for NZ Travel Agency

Status: Part-time/ 20 hours a week
Schedule: New Zealand time, TBD

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Key Responsibilities:

• Handle incoming calls for travel assistance and make outgoing calls for follow-ups, confirmations, and promotions.
• Identify and pursue sales opportunities and offer additional travel products and services.
• Manage flight changes, cancellations, and re-bookings and provide accurate travel itineraries.
• Provide relevant information regarding flights, tours, accommodation, transport, travel insurance, travel dates and  cost
• Address customer inquiries and resolve issues and maintain a positive attitude towards customers.

Qualifications:

• Experience in airline ticketing and booking.
• Proficient in Amadeus GDS.
• Strong sales skills with a proven track record.
• Excellent communication skills.
• Ability to handle inbound and outbound calls.
• Exceptional customer service skills.
• Ability to work independently and unsupervised.
• Great problem solving skill.
• Strong multitasking and time management abilities.
• Attention to detail.

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations. View Job

Customer Service Representative

JO 15104 | Customer Service Representative for AU Claims Management Company

Job Status: Full Time/40 hours a week
Work Schedule: Monday to Friday 7:30am-4:30pm Manila Time (9:30am-6:30pm MELBOURNE TIME)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Job Description

• Manage incoming and outgoing calls in a professional and efficient manner.
• Assist customers with their inquiries, resolve issues and provide top notch customer service.
• Maintain accurate and organized customer records.
• Liaise with Claims coordinators and specialist to ensure seamless customer experience.
• Work within established guidelines and protocols to meet and exceed customer expectations.

 
Qualifications

• Previous experience in a call center or BPO industry is required.
• With knowledge of understanding financial products and services.
• Previous experience in a Financial Services Industry is a must.
• Strong verbal and written communication skills in English.
• Excellent problem-solving skills.
• Attention to detail.

Company Device will be provided however Back- up Computer Requirement:

• Noise Cancellation Headset
• Processor: Ryzen 5 or higher, Intel iCore 5 or higher
• Windows 10 or higher
• more than 500 GB Internal storage or external storage
• 8GB RAM or higher
• Fiber internet connection. 25 MBPS and above
• Camera for internal use

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations. View Job

Appointment Setter

Employment Type: Part Time / 20 hours a week
Working Schedule: 8:00 AM to 12:00 PM Manila time (11AM to 3PM Melbourne time)

About the client:
A boutique property developer that is dedicated to creating high quality developments with a singular focus - the experience of residents.

We specialise in apartment developments and always focus on quality and livability. It's this dedication to producing the best residences possible, that allows us to deliver exceptional homes to our purchasers.

Role Objective:

The primary objective of this role is to support the sales team by efficiently managing and converting qualified sales inquiries into potential clients. The candidate will be responsible for ensuring all client data is up-to-date in the CRM system and maintaining strong relationships with clients to enhance future business opportunities. This role plays a key part in ensuring smooth communication between prospective clients and senior sales managers while contributing to the company's mission of delivering exceptional, high-quality residential developments.
 
Job responsibilities:

• Manage sales inquiries from qualified leads and convert them into new clients
• Reach out to leads continuously until they have an appointment set with a senior sales manager
• Update client information in the CRM to make sure all team members have current information
• Maintain relationships with clients through phone calls, email, etc. to make sure they remember our business when they are ready to engage with our services again.

Qualifications:

• Must have an experience in Appointment Setting
• Must have an experience with CRMs, preferably Hubspot
• Experience in property or real estate sales either US or Australia is an advantage
• Must have Excellent English communication skills
• Must have a Headset. Noise cancellation is preferable

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Business Admin Support

Business Admin Support

Status: Full-Time (40 hours/week)
Schedule: Monday to Friday | 8:00am – 5:00pm AEST | 6:00am – 3:00pm Manila

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

ROLE OBJECTIVE
To leverage extensive experience in bookkeeping, payroll processing, and financial reporting within the Xero and QuickBooks Online (QBO) platforms, ensuring the accurate and timely management of financial transactions and reporting for both Australian and Singaporean entities. aim to contribute to the seamless operation of financial processes, including payroll, vendor payments, cash flow management, and month-end close, while maintaining strict adherence to company policies and regulatory requirements. the goal is to support the Finance Director and CEO in achieving financial transparency and accuracy through detailed reporting and proactive financial management.

JOB DESCRIPTION
The successful candidate is expected to support our Singapore and Australia entities in the following financial operations:

• Key in bills, expense claims & process Expensify reports into XERO/ QBO with accurate coding of account & business unit & project.
• Process AU employee’s payroll in XERO monthly.
• Raise SG monthly vendor payments in Convera and OCBC for payment.
• Update cashbook weekly for upcoming receipts (based on XERO/ QBO) and payments (based on forecasts) 
•    Monthly coordinate with CEO for her monthly credit card reimbursement for SG / AU claims.
•  Follow up with Business Manager for documentation of regular expenses that are charged to the business card.
• Close monthly accounts for both entities including raising journals for revenue recognition, prepayments, accruals, amortizations and adjustment of operating fee to BU / management fee from AU to SG entity.  Perform checks for completeness and accuracy 
• Prepare month end reporting pack using XERO/QBO for historical data + forecasts from Finance Director.  Perform consolidation across business units as required and include commentary 

QUALIFICATION:

• Highly proficient in Xero and QuickBooks Online (QBO) for accurate data entry, coding, and reconciliation, with expertise in Australian payroll processing and Singaporean vendor payments through Convera and OCBC

• Proficient in closing monthly accounts, preparing detailed reports, and collaborating with senior management to align financial operations with strategic goals.
• Skilled in managing weekly cashbooks, accurately forecasting receipts and payments, and handling credit card reconciliations and reimbursements.
• Strong communicator with experience collaborating with executives to ensure accurate financial reporting, and highly organized, capable of managing multiple tasks in a fast-paced environment.
• Minimum of 3-5 years of experience in Australian and Singaporean financial practices, with proven ability to manage global financial operations across multiple entities.
• Bachelor’s degree in Accounting, Finance, or a related field.
• Relevant certifications in Xero, QBO, or other accounting software are an advantage.

  View Job