Project Administrator

JO 15545 | Project Administrator

Status: Full-Time (40 hours/week)
Schedule: 5:00 AM to 2:00 PM Philippine Standard Time (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)

About the client
Our client is an innovative elevator sourcing, advisory, and installation company based in Sydney. They specialise in helping clients find, purchase, and install high-quality lift solutions sourced from Europe and Asia. With a lean and efficient operational model, they offer competitive pricing while maintaining high service standards. Currently in an exciting growth phase, they are expanding across New South Wales, Victoria, and Queensland.

As they scale up, they are looking for a Project Administrator to manage lift projects from manufacturer quoting to final installation while ensuring a seamless experience for clients, builders, and suppliers.

Role Overview

As a Project Administrator, you will play a key role in managing multiple lift projects at various stages, ensuring smooth coordination between manufacturers, shipping agencies, sales teams, builders, and installers. You will be responsible for tracking projects, handling documentation, managing invoicing, and ensuring that installations happen on time.

Key Responsibilities

Manufacturer Quoting & Coordination

• Request and manage quotes from manufacturers across Europe and Asia.
• Ensure pricing and details are correct before forwarding them to the sales team.
• Prepare and send formal quotes to clients and follow up as needed.

Sales & Onboarding Management

• Oversee all steps from client purchase to installation.
• Coordinate with builders, architects, and suppliers to support client decisions.
• Handle invoicing from deposit payments to final balances.
• Maintain ongoing communication with clients to ensure necessary documents and payments are received on time.

Logistics & Shipping Coordination

• Arrange shipping and delivery of lifts to Australia.
• Obtain shipping quotes and manage necessary documentation.
• Liaise between manufacturers and shipping agencies to track and update shipment statuses.

Installation & Project Coordination

• Schedule and coordinate installation teams based on client availability.
• Ensure a smooth transition from equipment arrival to installation completion.
• Keep all stakeholders (sales, operations, builders, manufacturers, installers) informed and aligned throughout the process.

CRM & Team Collaboration

• Use GoHigh-Level CRM to update project notes and track tasks.
• Communicate directly with clients, keeping records of all interactions.
• Participate in team stand-up meetings (3x per week at 9:30 AM AEST).
• Ensure that all communication is documented in the CRM system for transparency.

Stakeholder Management

• Work closely with the sales team, internal operations, builders, manufacturers, shipping companies, and installers to ensure efficient project execution.
• Keep all parties informed and proactively address any potential delays.

Qualifications

• Experience in project coordination or administration, preferably in construction, logistics, or sales coordination.
• Strong communication and organisational skills to manage multiple stakeholders and projects.
• Ability to handle multiple projects simultaneously (up to 10 at a time, scaling up as the company grows).
• Proficiency in CRM software (High-Level CRM experience is a plus).
• Knowledge of Google Workspace and project/task management tools like Motion.
• Comfortable working remotely and using tools like Slack, WhatsApp, and Gmail for communication.
• Strong attention to detail and ability to manage invoices, documentation, and schedules.
• Construction or architectural background is a plus, as projects involve reviewing plans and coordinating with builders.

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Graphic Designer

Status: Full-time (3-month Project-based)
Shift hours: 6:00AM - 3:00PM Philippines
 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance
• 17 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience) 

*Terms and conditions apply*

About The Client:

The company provides comprehensive industrial, commercial and residential services including cleaning, maintenance and facility management

About The Role:

Our client is seeking a Graphic Designer to work on a three-month, full-time project focused on branding and corporate design. The designer will collaborate directly with the client, handling a range of design tasks including flyers, banners, icons, logos, and template updates.

Key Responsibilities:

• Create and update flyers, banners, documents, icons, and logos for web and print.
• Develop branding materials in alignment with corporate identity.
• Generate and present concept designs and mockups for review.
• Follow provided guidelines but also contribute creative input.
• Communicate regularly via WhatsApp, chat, and occasional video calls for feedback and revisions.
• Manage and upload design assets to shared folders as required.

Qualifications:

• Proficiency in Adobe Photoshop and Adobe Illustrator (client provides access).
• Experience in branding and corporate design.
• Ability to develop original concepts and explore different design directions.
• Strong understanding of graphic design principles for both print and web materials.
• Excellent communication skills for feedback and collaboration.
• Ability to work independently while meeting project deadlines.

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Virtual Assistant - Customer Support

Role: JO 15550 | Virtual Assistant
Full time: Weekdays (40hours/week)
Working Time Schedule: 9:00am - 6:00pm AEDT NSW | 6:00am - 3:00pm Philippine Time

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.

• Competitive and negotiable compensation (depending on skill level & experience)

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

About the Role:

Our client, a growing rubbish removal business in Australia, is seeking a highly skilled Virtual Assistant to handle customer inquiries, bookings, and administrative tasks. This role is crucial in ensuring prompt responses to leads and efficient scheduling of services, allowing the business owner to focus on expansion.

The ideal candidate should have strong communication skills, experience in customer service and call handling, and proficiency in CRM systems. Prior experience in a similar role and a neutral or Australian-accented English is highly preferred.

Key Responsibilities:

• Answer incoming calls and respond to customer inquiries in a professional and friendly manner.
• Manage email inquiries, ensuring prompt responses and follow-up calls to secure bookings.
• Schedule and manage bookings using ServiceM8, assigning jobs to drivers based on location.
• Conduct outbound follow-up calls to potential customers who have inquired about services.
• Maintain and update the CRM system with client information and job details.
• Ensure smooth communication between customers and the operations team.

Requirements:

• Fluent English speaker with excellent verbal and written communication skills.
• Experience in customer service, call handling, and administrative support.
• Proficiency in CRM systems (ServiceM8 experience is a plus).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Ability to work independently and handle tasks efficiently.

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Credit Analyst

Job Role: Credit Analyst

Status: Remote | Full-Time (40 hours/week)
Schedule: Monday to Friday | 9:00 AM – 6:00 PM Sydney Time

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

Role Objective

The Credit Analyst will be responsible for assessing Australian mortgage applications, ensuring accurate income calculations, determining borrowing capacity, researching bank policies, and structuring loans in compliance with Australian mortgage regulations. This role does not involve client interactions and focuses solely on the assessment and evaluation of mortgage applications.

Job Responsibilities:

• Conduct comprehensive income calculations for mortgage applicants.
• Determine borrowing capacity based on Australian mortgage lending standards.
• Research and apply relevant bank policies to assess mortgage suitability.
• Structure loan applications according to lender requirements and regulatory guidelines.
• Analyze mortgage application scenarios in collaboration with Business Development Managers (BDMs).
• Utilize tools such as Infinity, Outlook, and Teams to document and manage assessment workflows.
• Ensure compliance with Australian mortgage regulations and internal assessment policies.
• Provide detailed email-based reports and updates on application assessments.
• Work closely with the director, who conducts client interviews and fact-finding, to finalize loan recommendations.
• Ensure accuracy and consistency in loan recommendations before submission for processing and settlement.

Job Qualifications:

• Minimum of 3 years of experience in Australian mortgage assessment, preferably within a mortgage broking or lending environment.
• Strong proficiency in income calculations, borrowing capacity assessments, and loan structuring.
• Familiarity with Australian bank policies and mortgage regulations.
• Experience using, Outlook, and Teams for documentation and communication.
• Ability to analyze complex mortgage scenarios and collaborate with BDMs for optimized loan recommendations.
• Highly detail-oriented with strong analytical and problem-solving skills.
• Professional demeanor with the ability to work independently and efficiently.

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Business Manager Assistant

Status: Full-time
Shift hours: 6:00AM - 3:00PM (Philippines)
 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance
• 17 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience) 

*Terms and conditions apply*

About The Client:

They are an Australian-based brand development and product sourcing company. Their service offers premium innovation of products through manufacturing excellence, nutrition expertise, trusted brands, and passionate people.

Position Overview:
We're looking for a proactive and organized Business Manager Assistant to help our Business Manager with daily tasks. If you're detail-oriented, a great communicator, and can juggle multiple things at once, this role is for you! You'll play a key part in keeping the business running smoothly and growing.
 
Key Responsibilities:

• Helping with new product research and development
• Assisting with supplier inquiries and product pricing
• Supporting product packaging, labelling, and barcode management
• Coordinating marketing and advertising efforts
• Preparing materials for sales presentations
• Assisting with retailer account management and communication
• Helping track promotional budgets and forms
• Scheduling and taking notes for sales and account meetings
• Supporting customer service and general business inquiries
• Assisting in problem-solving and troubleshooting
• Running business-related errands for the director
• Being available for occasional travel (with notice)
• Must have proficiently & confidence with liaising with stakeholders, suppliers and customers.
• Must understand basic bookkeeping including the concepts of Sales, Gross Margin, Gross Profit, Cost of Goods Sold etc.

 
 
Qualifications & Skills:

• Experience: Prior experience as an assistant, preferably supporting a business manager or senior executive.
• Attention to Detail: A meticulous approach to tasks, ensuring nothing slips through the cracks.
• Problem-Solving: Ability to think critically, adapt to changing circumstances, and find solutions independently.
• Communication Skills: Strong written and verbal communication skills, with a professional and approachable demeanor.
• Organization: Exceptional ability to manage multiple priorities and deadlines.
• Proactivity: A self-starter who anticipates needs and takes initiative without waiting for direction.
• Resilience: Comfortable with making mistakes, learning quickly, and maintaining composure under pressure.
• Technology Proficiency: Familiarity with productivity tools such as Microsoft Office, Google Workspace, and scheduling software.

 
Preferred Qualifications:

• Experience working in a similar role within a growing business.
• Familiarity with managing projects and coordinating across diverse teams.

 
Personal Attributes:

• Dynamic and energetic, capable of keeping up with the fast-paced demands of the role.
• Reliable and trustworthy, with the ability to handle sensitive information with discretion.
• A quick learner who embraces challenges and thrives in a collaborative environment.

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Sales Specialist

Status: Full time/40 hours a week
Schedule: 10:00 AM to 6:00 PM AEST/AEDT (7:00 AM to 3:00 PM PHT)

About The Client

Our client is a well-established Registered Training Organisation (RTO) based in Melbourne, Australia, with over 10 years of operational history in the education sector. They specialize in delivering accredited courses in Hospitality, Individual Support, and Childcare Education. With a growing focus on offshore staffing, they are now expanding their sales team to include remote talent from the Philippines. This is a great opportunity to work with an international team that is committed to delivering quality education to local students in Australia.

Key Responsibilities:

• Call and follow up on warm leads (inquiries from social media, Google, website, etc.)
• Provide information about course offerings, schedules, tuition fees, and enrollment requirements
• Answer questions and guide potential students through the enrollment process
• Document all interactions and follow-ups in the CRM system
• Maintain accurate records of student inquiries, calls made, and outcomes
• Follow a provided sales script and adapt as necessary based on student queries
• Work closely with the digital marketing team to ensure smooth lead handover
• Attend weekly coordination meetings with the team to review performance and lead quality
• Ensure all new leads are contacted promptly (ideally within the same day)
• Conduct a minimum of 50-60 calls per day to ensure comprehensive follow-up on both new and existing leads

Qualifications:

• Prior experience in a sales, telemarketing, or enrollment advisory role, ideally in the education or training industry
• Strong English communication skills (both verbal and written)
• Experience using CRM systems to log and track sales activity (any CRM experience is welcome, training will be provided on their specific system)
• Familiarity with Microsoft Teams and 3CX (preferred but not required)
• Ability to work in a fast-paced environment and manage multiple leads daily
• Strong follow-up skills and attention to detail
• Comfortable working in a remote setup with reliable internet and a professional home office environment

Performance Metrics:

• Number of daily calls (50-60 calls/day)
• Speed of follow-up (same-day response for new leads)
• Lead-to-enrollment conversion rate
• Quality and completeness of CRM documentation

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Sales Support Specialist

Status: Part-Time / 20 hours per week

Schedule: Monday, Wednesday and Friday, 9:00 AM to 5:00 PM AEST

About the Client:

The client is a comprehensive one-step shop for commercial kitchen equipment that is growing in a fast pace.

Requirements:

• Strong verbal and written communication skills
• Proven experience in Customer Service
• Has the ability to effectively build rapport with potential clients with the objective of wining their interest

• Work experience  with WIX and XERO is an advantage
• The ability to multitask and quickly switch your focus.
• Excellent time management organizational skills
• Amenable to perform tasks with a same day or next day deadline with close to zero errors

  
  Responsibilities:
• Creating and processing orders in a timely manner, processing requests for rush orders, and reviewing pending orders and customer requests to ensure customer satisfaction.
• Update customer records based on interactions
• Complete required tasks within the desired deadlines such as stock checking and delivery arrangement. 
• Upload and maintain website and social media
• Do cold calls with the objective of finding interested clients
• Answer incoming telephone calls and effectively communicate information about products, prices, and product availability with both internal and external customers.
• Resolve client concerns as they arise with help from the Sales Manager if needed

  
  NOTE:

  The selected candidate will undergo 3-6 months of training after which, which will determine the transition to Full-time role.

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Digital Marketing Specialist (LinkedIn Ads)

Job Title: Digital Marketing Specialist

Status: Full-Time (40 hours/week)

About Us: 
Our client, a growing growth marketing agency specializing in SaaS B2B startups, is looking to build an internal team. Founded in 2022, the agency is currently a one-person operation, and this marks the first time hiring virtual assistants. If you're looking to be part of a fast-moving, early-stage marketing agency, this could be the perfect opportunity!

Responsibilities:

• Build and manage Google Ads and LinkedIn advertising campaigns
• Provide bi-weekly reports on campaign performance
• Optimize and adjust campaigns to improve performance

Qualifications:

• Proven experience with LinkedIn advertising and Google Ads
• Familiarity with HubSpot or Zapier (preferred but not required)
• Ability to analyze data and make strategic marketing decisions

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Client Success Manager/Level 2 Support

Job Title: Client Success Manager/Level 2 Support

Status: Full-Time (40 hours/week)

Schedule: 5:00 AM to 2:00 PM AEDT Time | 2:00 AM to 11:00 AM PH Time (Mon-Fri)

About Us:
Our client is a global leader in white-label auction software, serving established auction houses across the US, Europe, and Australia. With a remote-friendly workforce of around 70 employees (50 full-time, 20 contractors), they provide cutting-edge auction solutions to help clients streamline their operations. Their current team in the Philippines primarily handles Level 1 support and some engineering roles.

Responsibilities:

• Client Onboarding & Training – Guide new clients through software setup, customization, and branding.
• Level 2 Technical Support – Investigate and troubleshoot complex client issues beyond L1 support.
• Account Management – Maintain strong client relationships, ensuring satisfaction and retention.
• Product Feedback – Collect client feedback and relay it to internal teams for product improvements.
• CRM Management – Update HubSpot with client interactions and support history.
• Cross-Team Collaboration – Work closely with L1 support, operations, and technical teams.

Qualifications:

• Excellent English communication skills (written and verbal).
• Experience in client-facing roles (CSM, account management, technical support, or similar).
• Ability to quickly learn new software (training provided).
• HubSpot experience is a plus but not required (training available).
• Patience in guiding non-technical clients through software adoption
• Willingness to work flexible hours to allow overlap with U.S. business hours

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EDR Email Coordinator

JO 15540 | EDR Email Coordinator for AU Claims Management Services

Status: Full Time / 40 hours/week
Work Schedule: 6:30 AM to 3:30 PM Manila Time (9:30am-6:30pm Melbourne Time)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Responsibilities

• Manage and oversee the AFCA portal for EDR-related tasks.
• Ensure accurate and timely processing of offers related to client disputes.
• Regularly update and manage client information and status within the AFCA portal.
• Track and document all communications and actions taken in the portal to maintain accurate records.
• Keep clients informed on the status of their cases and any updates from AFCA.
• Assist the EDR team with various administrative tasks, such as filing, document preparation, and data entry.

Minimum Requirements 

• 500GB Internal or External Hard drive + 2-3 years financial services (e.g., insurance, banking, collections, Back Office, Consumer banking operations, Document processing, Loan Processing), or
• Experience in Email Management / Administrative
• Must have 500GB internal or external storage

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations. View Job

Administrative Assistant - Construction Industry

Role: JO 15536 | Administrative Assistant
Full time: Weekdays (40hours/week)
Working Time Schedule: 8:30am - 5:30pm AEDT NSW | 5:30am - 2:30pm Philippine Time

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.

• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.

• Competitive and negotiable compensation (depending on skill level & experience)

• 100% coverage on Government Contributions Remittance* to SSS, Philhealth, and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

About the Company:
Our client is a building surveying company based in Victoria, Australia. They specialize in regulatory functions, including issuing building permits, conducting inspections, and ensuring compliance with building codes. With a team of five professionals, they are expanding their operations and looking for a skilled Remote Administrative Assistant to support their growing workload.

Job Description:

Our client is seeking a Remote Administrative Assistant to handle essential office and documentation tasks related to building permits, inspections, and regulatory requirements. The ideal candidate will have strong administrative skills, attention to detail, and proficiency in Microsoft Office. Experience in the construction or building surveying industry is preferred but not required.

Key Responsibilities:

• Prepare, edit, and manage various building permit documents and forms
• Organize and schedule building inspections
• Lodge building permit documentation with the Council and VBA (Victoria Building Authority)
• Handle monthly reporting for regulatory compliance
• Prepare and modify fee proposals for potential projects
• Monitor and organize the email inbox for project-related queries
• Use Permit Assist software to manage documentation and inspections
• Maintain digital records and ensure all project files are up-to-date
• Support the team with data entry, template formatting, and document management

Qualifications and Skills:

• 2+ years of administrative experience (preferably in a construction, engineering, or building-related field)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong document management and organizational skills
• Experience with Permit Assist software (preferred but not required)
• Ability to understand and follow detailed instructions for document preparation
• Excellent written and spoken English skills
• High attention to detail and ability to manage multiple tasks simultaneously

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Trainer with LMS & SMS Background

JO 15529 | Trainer with LMS & SMS Background for AU Construction Company

Job Type: Full-time (40 hours per week)
Working Hours: Monday to Friday 9AM to 5 PM Australian Western Time (9AM to 5PM Philippine Time)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

We are seeking an experienced and motivated Remote Trainer with a strong background in Learning Management Systems (LMS) and Student Management Systems (SMS). This role involves managing various aspects of training programs, ensuring compliance with training tasks, overseeing the successful implementation of all training processes, and building course databases with specific content. If you are detail-oriented, tech-savvy, and passionate about fostering a productive learning environment, we encourage you to apply.
Responsibilities

• Manage Enrollments: Oversee the enrollment process for trainees, ensuring all registrations are processed smoothly and on time.
• Issue Certificates: Ensure that certificates are issued to participants upon successful completion of their training programs.
• Payment Management: Monitor and confirm that all payments related to training are processed and completed efficiently.
• RPL (Recognition of Prior Learning): Upload and manage RPL documents for trainees, ensuring accurate and timely processing.
• Compliance Management: Ensure that all training tasks and documentation comply with relevant guidelines and standards, including course completion requirements and industry regulations.
• Utilize e-Skilled Platforms: Manage training and content delivery on e-skilled platforms, ensuring a seamless learning experience for all participants.
• Student Management System (SMS): Utilize SMS to manage student records, track progress, and provide reports on student engagement, completions, and outcomes.
• Follow-up with Applicants: Proactively follow up with applicants of clients to ensure they complete their certification within the specified timeframe, offering reminders and necessary support.
• Provide Support: Offer ongoing support to both trainers and students, addressing any issues or concerns related to the training process, course content, and technical aspects.
• Upload and Create Course Databases: Upload and create course content and databases for the LMS and SMS systems, ensuring the systems are populated with specific course units and materials. Work closely with content creators to ensure the systems are accurately built and aligned with the training objectives.

Requirements

• Proven experience in using Learning Management Systems (LMS) and Student Management Systems (SMS).
• Familiarity with e-skilled or similar e-learning platforms.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and ensure smooth execution of training processes.
• Attention to detail, especially in administrative tasks like managing enrollments, issuing certificates, and ensuring payment compliance.
• Strong communication skills to interact with trainees and stakeholders remotely.
• Knowledge of training compliance standards and documentation processes is a plus.
• Experience with uploading and creating databases for courses in LMS and SMS systems.

Preferred Skills

• Previous experience in a remote training or learning management role.
• Knowledge of compliance requirements related to training and certification.
• Ability to troubleshoot and resolve any LMS or SMS-related issues.

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations. View Job

Accounts Payable Specialist

JO 15535 | Accounts Payable Specialist

Status: Full-Time (40 hours/week)
Schedule: 6:00 AM to 3:00 PM Philippine Standard Time (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)

Role Overview
The client is a retail business that processes between $1m and $1m of merchandise supplier invoices every month. The Accounts Payable specialist role, reporting to the Senior Accountant, is responsible for the end-to-end processing of merchandise supplier invoices from invoice processing all the way through to payment. This role is critical in ensuring the month-end accounts payable, inventory and cost of goods sold are accurately captured for the financial statements. In addition, the communication with our supplier around payment dates and discrepancy resolution is key in maintaining good relationships with our merchandise suppliers. This role has daily exposure to the CEO in terms of the daily batch payments and also the management of critical merchandise supplier relationships.

Key Responsibilities:

• Process Received Purchase Orders/Invoices: Daily processing (reviewing, reconciling and invoice matching) of process all ‘awaiting approval’ received purchase orders in Xero.
• Communication with suppliers: Sending remittances, resolving account queries and updating on planned payment dates.  
• Quantity discrepancy reporting: Weekly reporting of all quantity discrepancies and working with the warehouse to resolve as soon as possible.
• Processing batch and one-off payments for merchandise inventory suppliers: working closely with our CEO to process payments in line with the cash flow plan.
• Merchandise Supplier Prepayments: processing and reconciling supplier merchandise prepayments with received stock.
• Other adhoc tasks: Assisting the Senior Accountant with any financial reporting or analysis tasks as required.

Key Skills required:

• Previous accounts payable experience, retail industry preferred
• Attention to Detail
• Organizational Skills
• Xero Proficiency
• Collaboration Skills
• Strong Communication Skills
• Basic Accounting Knowledge
• Time management

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Marketing Specialist

JO 15531 | Marketing Specialist

Job Type: Part-time
Working Hours: 9 PM to 1 AM Manila Time

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Position Overview
We are seeking a strategic and creative Marketing Specialist with experience in the fashion and jewelry industries. This role will focus on developing and executing comprehensive marketing strategies, producing brand-aligned content, and growing our reach across TikTok and YouTube.

Key Responsibilities:

• responsible for shaping and executing a marketing strategy that drives brand awareness, engagement, and sales

• create content that resonates with target audience, ensuring it aligns with the brand’s identity and vision

• oversee TikTok, YouTube channels, and other social media platforms, focusing on both organic content creation and paid campaigns, while getting in touch with creators to produce content on an affiliate marketing collaboration basis

• manage relationships with influencers and creators to generate high-quality content that amplifies brand presence

• expertise in Google Ads will be crucial as you design and optimize campaigns for maximum performance and conversion.

• Set up email marketing campaigns

Skills & Qualifications:

• strong background in digital marketing with a focus on strategic planning and content creation, ideally within the fashion or jewelry industries

• proven experience developing and executing marketing campaigns on TikTok and YouTube, with a keen understanding of platform-specific strategies

deep familiarity with setting up and optimizing Google Ads campaigns to maximize conversions is essential creative thinker who can adapt content across various platforms while maintaining consistency in the brand voice, and you should be comfortable using data to refine and improve marketing efforts

​​​​​​​*Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations.

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Virtual Assistant for Gym

Job Title: Part-Time Virtual Assistant for Gym

Status: Part-Time (20 hours/week)

Company Overview:
Our client is a dynamic and growing fitness brand specializing in Muay Thai. With a thriving gym boasting ~450 members and plans to open a second location in May 2024, they are committed to delivering exceptional fitness experiences. To support this expansion, they are seeking a skilled Virtual Assistant to help establish and manage the new location’s operational and digital needs.

Responsibilities:

• Customer Service:
• Respond to ~20 emails per day, addressing member inquiries and requests.
• Answering calls
• Administrative Support:
• Create and maintain daily reports.
• Update and manage Excel spreadsheets.
• Financial Oversight:
• Monitor and follow up on negative account balances.
• Update payment information for members.
• Social Media Management:
• Create basic content for Instagram and TikTok, ensuring posts are synchronized across platforms.
• Collaboration:
• Work alongside the on-site sales team to align operations and support member engagement. Qualifications:
• Technical Skills:
• Familiarity with MindBody software is a must (training available for the right candidate).
• Basic design capabilities (e.g., Canva, Photoshop) to create engaging social media posts.
• Video editing experience for crafting short, dynamic clips for social media.

Soft Skills:

Exceptional organizational and time-management skills.

Strong written communication skills for effective customer service.

A proactive and adaptable mindset to handle a growing business.
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Remote Admin Assistant

Status: Full Time/40 hours week
Schedule: 6:00 AM to 3:00 PM Philippine Standard Time (9AM to 6PM AEST)
 

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance
• 17 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007
• Competitive and negotiable compensation (depending on skill level & experience) 

*Terms and conditions apply*

About the Company
The company is a community run, non-denominational, industrial kitchen where meals are prepared for distribution to needy people across Sydney. It is Kosher and Halal certified, and HACCP approved. The company offers a place for people to come together and cook for a good cause.
 

• Compile and maintain monthly rosters for casual staff, ensuring they align with the calendar and operational needs.
• Coordinate shifts and time-off requests while maintaining a clear overview of team schedules.

• Develop and update standard operating procedure (SOP) manuals and system documentation.
• Ensure all procedures are clear, concise, and accessible to all team members.

• Action and sort incoming emails, prioritizing those that require immediate attention and filtering those that can be deferred or delegated.
• Maintain an efficient inbox and assist with email communications within the team.

• Gather, analyze, and organise data for reporting purposes.
• Ensure data accuracy and assist in compiling reports for management and other departments.

• Act as a liaison to ensure smooth communication and collaboration with remote team members.
• Ensure all team members are informed about necessary updates and deadlines.

• Use tools like Canva to create visually appealing presentations for internal and external meetings.
• Design and format presentations, ensuring they align with company branding.

• Update and maintain team calendars and meeting schedules.
• Set up reminders for important events, deadlines, and appointments.

• Input and maintain accurate data in the operations manual, ensuring all information is up-to-date and well-organized.

• Manage digital systems, including cloud storage, ensuring all files are stored correctly, easily accessible, and properly labeled.
• Help streamline digital file management processes for improved efficiency.

• Prepare weekly agendas for team meetings, ensuring all topics are covered and shared in advance.
• Ensure follow-up items from previous meetings are tracked and completed.

• Assist in monitoring and analysing staff productivity, providing insights and reports to management for process improvement.
• Suggest methods for improving efficiency and performance across teams.

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Real Estate Marketing Manager

Location: Remote Supporting California (Pacific Standard Time)
Job Type: Part-Time to Full-Time (20-40 hours per week)
Work Schedule: Part-time schedule will start at 3 PM - 12 NN PST
Experience: Minimum 2 years of work experience in real estate

Why choose Remote Staff?

100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
Competitive and negotiable compensation (depending on skill level & experience).**

Role Objective:

Seeking a dedicated and experienced Real Estate Social Media + Marketing Manager to join our team. The ideal candidate is looking for fast-paced work with clients to grow their real estate business. You will work closely with the team leader to provide essential administrative, marketing, social media, and client communication support.

Primary Responsibilities:

• Content Strategy and Creation: Develop and execute a comprehensive content calendar for all social media platforms, including Facebook, Instagram, Twitter, LinkedIn, and TikTok.
• Brand Voice and Engagement: Maintain a consistent brand voice across platforms and actively engage with followers through comments, direct messages, and community posts.
• Campaign Management: Coordinate and manage social media campaigns, promotions, and live events in line with marketing objectives.
• Analytics and Reporting: Track and analyze social media metrics to assess the performance of content and campaigns, adjusting strategies based on data-driven insights.
• Trends and Competitor Analysis: Monitor social media trends and competitor activities to keep the brand relevant and ahead in the digital landscape.
• Email marketing
• Managing email inbox
• CRM management (updating contacts)
• Website management
• Social media
• Property marketing (flyers, etc.)
• Agent brand marketing (holiday cards, etc.)
• Task management
• Listing preparation
• Scheduling showings

Qualifications

• Minimum of a 4-year degree
• A minimum of 2 years of work experience in real estate marketing
• Experience in Copywriting for at least 1 -2 years is required
• Experience in Email Marketing
• Prior experience in the real estate industry is highly desirable
• Exceptional organizational skills and attention to detail
• Proficiency in CRM systems and office software (e.g., Microsoft Office, Gsuite, Canva, Sendgrid, Mailchimp)
• Curious, creative, and dynamic
• Strong communication and interpersonal skills
• Ability to multitask in a fast-paced environment
• Growth mindset and dedication to professional development
• Collaborative and kind demeanor

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Social Media Manager

JO 15526 | Social Media Manager

Status: Part-Time (20 hours/week)
Schedule: 5:00 AM to 9:00 AM Philippine Standard Time (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)

About the client:

Our client is a multinational SaaS company that specializes in digital compliance solutions for the construction and food industries. Founded in New Zealand in 2009, the company has grown to serve markets in New Zealand, Australia, the United States, and Canada.

Role Overview:

As a Social Media Manager, you will be responsible for creating, scheduling, and managing content across Meta (Facebook & Instagram) and LinkedIn to boost engagement and brand awareness. You will write engaging copy, edit short-form videos, and ensure brand consistency in all posts. This role requires strong content creation and copywriting skills, as well as basic video editing abilities. You will work directly with the Head of Marketing, and this position offers a remote, flexible work arrangement with potential for full-time growth.

Key Responsibilities:

• Create and schedule social media content for Meta (Facebook & Instagram) and LinkedIn.
• Write engaging and concise social media copy tailored to each platform.
• Edit short-form video content using provided raw footage.
• Ensure brand consistency across all social media content.
• Post three times per week per product (total of six posts per week).
• Monitor engagement and report on social media performance.
• Collaborate with the Head of Marketing for content planning.

Qualifications:

• Experience in social media management, content creation, and scheduling.
• Strong English writing skills for compelling social media copy.
• Basic video editing skills for short-form videos (e.g., using Canva, CapCut, or similar tools).
• Familiarity with HubSpot (preferred, but not required).
• Ability to work independently with weekly check-ins for content planning.

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Bookkeeper

JO 15527 | Bookkeeper for AU Digital Advertising Company

Job Type: Part-time (2.5 days per week)
Working Hours: Monday to Friday Melbourne time

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)
• 100% coverage on Government Contributions Remittance* to SSS, Philhealth and Pag-ibig. Traditional employment set-ups cover only 50%, while you shoulder the other half as a salary deduction.

*Terms and conditions apply.

Responsibilities:

Compliance

• Australian payroll and other payroll compliance activities (payroll tax, superannuation, updating of leave entitlement worksheets)
• Preparing of quarterly BAS
• Taking part in half-year and annual audits by furnishing the requirements of the auditors

Billing

• Ownership of billing of 2 key business streams of the company.
• Preparation of billing reports and issuing of monthly invoices
• Following up on overdue payments and resolve any outstanding issues 
• Weekly AR ageing reporting
• Carrying out other aniciallary tasks relating to billing

Cash management and reconciliations - to be carried out on a weekly basis

• Cash flow report
• Bank reconciliations
• Credit card reconciliations

Accounts Payable & Treasury

• Manage AP invoicing process
• Handle email queries related to AP and staff expenses
• Set up and manage vendor accounts
• Process payments and funds transfers
• Providing periodic AP outflow payment forecast for cash flow planning

Also assist in other ad-hoc tasks as and when required.

Qualifications & Skills:

• 1-2 years of experience in a similar role
• Working knowledge of accounting software - The client uses MYOB advanced.
• Ability to meet deadlines, especially for month-end and audit-related tasks
• Excellent attention to detail and accuracy
• Strong communication skills
• Intermediate MS excel skiils

Nice to Have:

• Certificate in Bookkeeping or Accounting (or equivalent experience)
• Prior experience in an Australian company

Note: Please prepare your Government IDs (TIN, SSS, Philhealth, Pag-ibig) as part of the application and placement process. In the event of placement to a contract with a client, you will be required to submit a copy of your BIR 2303 (Certificate of Registration) as part of compliance with government regulations. View Job

Paid Ads Specialist

JO 15525 | Paid Ads Specialist 

Status: Part-Time (20 hours/week)
Schedule: 5:00 AM to 9:00 AM Philippine Standard Time (Mon-Fri)

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 17 years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)

About the client:

Our client is a multinational SaaS company that specializes in digital compliance solutions for the construction and food industries. Founded in New Zealand in 2009, the company has grown to serve markets in New Zealand, Australia, the United States, and Canada.

Role Overview: 

As a Paid Ads Specialist, you will be responsible for managing and optimizing Google and Bing search ad campaigns to drive lead generation for our client’s two flagship products. Your role will involve creating and improving ad campaigns, analyzing performance data, and making strategic recommendations to maximize return on investment. You will work closely with the Head of Marketing to ensure that advertising strategies align with business objectives. This role offers a flexible, remote work setup with opportunities for growth based on company expansion.

Key Responsibilities:

• Create, manage, and optimize Google and Bing search ad campaigns to generate leads.
• Conduct keyword research for new campaigns.
• Perform ongoing campaign optimizations to improve performance and ROI.
• Provide weekly reports analyzing ad performance and suggest improvements.
• Collaborate with the Head of Marketing to align strategies with business goals.
• Suggest budget allocation adjustments based on performance insights (budgeting is managed internally).

Qualifications:

• Proven experience in managing Google Ads and Bing Ads campaigns.
• Strong understanding of search advertising, keyword research, and campaign optimization.
• Experience with Google Analytics or similar tools for tracking campaign performance.
• Analytical mindset with the ability to interpret data and make data-driven recommendations.
• Excellent English communication skills.
• Ability to work independently with weekly check-ins for progress updates.

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