Are you looking to better your presentation of data and reports? Then this article is for you. This data presentation guide will help you present your findings to your bosses with confidence.
To transform data into information is the bread and butter of a data and reports analyst’s job. Their findings will allow their bosses to make wise decisions regarding their businesses. Without them, business owners will find it hard to know which way their business should go. They’re also the ones in charge of maintaining the data recording systems and making sure they’re up to date.
With the onset of the work from home setup, things have changed for data and reports analysts. Now, they have to do their business analysis while dealing with all that’s happening in their homes. This new arrangement blurs the line between work and home, making it difficult to focus on your tasks.
Establish Boundaries.
Saying this may sound like common sense, but with your workspace now being a part of your home, doing this becomes more difficult. One thing that you can do is to talk to the rest of your family and set clearly where your workstation is.
By doing so, they can help you avoid any unnecessary distractions during your presentations. It also allows you to detach yourself from home affairs while working, allowing you to concentrate on your job.
Make Sure Your Tools Are Easily Accessible
If you want to make sure that you won’t be caught flatfooted during your presentations to your bosses, ensure that you have access to all the data recording systems, charts, or anything else you might need. Sure this may sound like it’s common sense, but it’s easy to forget about this in the heat of the moment.
Having all your data and files organized and within reach allows you to be confident in reporting your findings and avoid any delays with your report. It also enables you to answer any questions your bosses may have about your presentation.
Practice Your Presentation in Advance
An advantage that work from home offers is the opportunity to rehearse your presentation without fear of judgment from your peers. By practicing your presentation in advance, you can polish it further and find areas for improvement.
Sure, you can say that you can also do that back when you’re still working in an office, but work from home offers much more time and privacy for you to do the same. Here you can practice and even improvise your lines before your actual presentation without worrying about a co-worker seeing you do so by accident.
Avoid Procrastination
This data presentation guide wouldn’t be complete mentioning this common pitfall for workers. Because home and workplace suddenly became one, it’s so easy to get distracted and lose track of time. Before you know it, you’re cramming your presentation 5 minutes before presenting it.
If you know that you’re easily distracted, do your presentation in parts and ahead of time. Sure, that presentation is one week from now, but your presentation could also be advanced or delayed as well. By finishing your presentation early, you are ready to present your business analysis to your bosses.
Always Remember to Look Professional When Presenting
Just because you’re working in the comfort of your home doesn’t excuse you from not making yourself look presentable. A lot of people make the mistake of being too casual and forgetting to dress appropriately.
When presenting, always remember to dress for the occasion and wear your business attire. By looking professional, not only will you give an image of professionalism to your bosses, but you’ll also be more confident presenting the data from your data recording systems.
Conclusion
This guide may seem to be just common-sense advice, but it is important to remember these points. It’s difficult to remember these seemingly obvious pieces of advice, particularly right now. So it’s important to be reminded once in a while about these so that you don’t forget.
