One of the most difficult, or simplest depending on the situation, choices you may have to make while working is quitting your job. There are many reasons why workers do this. Some may have found a better opportunity elsewhere, while others have already grown unsatisfied with their work.
Whatever their reason may be, it is common courtesy to write a resignation letter to your employers before leaving. An employment resignation letter, in a nutshell, is a formal letter to your employers that notifies them of your resignation. A resignation letter ensures that there won’t be any issues between you and your employers as you leave your work.
If you’re having difficulty writing a resignation letter, then continue reading on. In this article, I will help you know how to write a resignation letter. Also included here are some sample resignation letters and resignation letter templates as well.
Where to Begin?
So, where do we start? For starters, get to the point. When writing a resignation letter, immediately state your position and when this will become effective. You can also include in this part your reason for resigning from your work as well.
For example:
(Current Date)
Dear (Name of your Boss),
Please accept this letter as a formal notification of my resignation as (Your position) within (the company’s name) effective (Date of your resignation). I am resigning from my position because of (State the reason for your resignation).
What’s Next?
Once you have finished this part of your letter, the next step is showing your gratitude to your employers. You can also include here whatever positive experiences you may have had while working there. Yes, you should still do this despite whatever negative experiences you have working there. This ensures the civil parting of ways between you and your employer.
For example:
Thank you so much for all the opportunities you have given me during the last (time in employment). I have learned many valuable lessons during my time here and have enjoyed working with my colleagues. I will cherish these lessons and experiences and take them with me throughout my career.
What do I do After This?
And for the last part of your letter, you should indicate your willingness to assist the company with your transition. There’s no need for you to expound too much here, nor should you promise anything to your boss. Just notify them that you will make sure that you will finish all your tasks before leaving. This shows your professionalism and commitment to your job until the end.
For example:
During the next (notice period), I will accomplish all my unfinished work before I leave. Please notify me if there’s anything more I can do to assist during this transition.
Sincerely yours,
(Your name plus signature on the top if needed.)
Some Dos and Don’ts when Writing a Resignation Letter.
Now that you know how to write a resignation letter, here are some additional tips to help you write a great one:
Dos:
- Keep your sentences concise. No one wants to read a novel of a resignation letter.
- Send your resignation letter in advance.
- Remain polite and professional in your tone while writing this letter.
Don’ts:
- Avoid making any promises to your boss while you’re on your notice period.
- Never mention any negative experiences you may have had while working in the company unless it’s your reason for leaving. This is a resignation letter, not a Facebook rant.
- Don’t treat this guide as absolute. You can change and modify your letter as you see fit. For example, you can write about your gratitude to your boss in the last part of your letter.
Some Resignation Letter Templates you can Use.
Example 1:
(Date.)
Dear Mr./Ms./Mrs. (The name of your boss or supervisor),
I am writing to formally inform you of my resignation as (your position) for (the company’s name). My last day with the company will be on February 4. The reason for my resignation is I am having great difficulty balancing this job and my other job.
Thank you so much for the many growth opportunities you have given me, both personally and professionally. I will be forever grateful for all the lessons I have learned while working here.
I sincerely apologize for any inconvenience that my resignation has caused. Please let me know if there is anything I can do to make the transition easier.
I wish you all the best for your continued success.
Sincerely yours,
(Your name plus your signature on top, if necessary).
Example 2:
(Date)
Dear Mr./Ms./Mrs. (Name of your boss or supervisor),
I am writing to formally notify you of my resignation as (Your job title) at (Company name), effective March 7.
During my time working at (Company name), I have realized that the scope of my employment is, unfortunately, not what I expected. As such, I would like to explore other opportunities instead.
Thank you so much for your understanding. Despite this, I have learned many valuable lessons while working here, thanks to your support and guidance.
Please let me know what I can do to help make this transition smoother.
Sincerely,
(Your name plus your signature on top of it, if necessary.)
Conclusion.
And there you go! Here is a short-ish guide on how to write a resignation letter. Parting ways with your employer is not easy. But I hope that with this article, you will have an easier time parting amicably with them.
